Training Operations Coordinator
Job Title: Training Operations Coordinator
Reports to: Director of Operations
Hours: Flexible (Frequent travel and weekend availability required)
Full Time or Part Time: Full-Time, Exempt
Choice isn’t optional. It’s everything.
In life. In health. In how we fight for our future. But somewhere along the way, medicine forgot that. Today’s system runs on one-size-fits-all answers and a cold “just take this” mentality. It’s efficient. It’s easy. It’s wrong.
EVEXIAS exists to blow that model wide open.
We’re pioneering a new way of doing things, and it starts by handing the decision back to the people who matter... you and your provider. TOGETHER, you choose treatments tailored to your whole self: mind, body, and spirit—including advanced, personalized hormone therapies designed to restore balance and vitality.
We go beyond surface symptoms to uncover the root cause, using today’s breakthroughs to ignite a transition of modern medicine…where insight runs deeper, care is pro-active, and connection is everything. We dig deeper. Treat smarter. And restore something even more powerful than health—your Freedom. This isn’t just healthcare. It’s your comeback story, and that story starts with a choice.
Get Well. Live Well.
Description
The Training Operations Coordinator is a key member of the EVEXIAS team, responsible for supporting the planning, coordination, and execution of training events, conferences, and operational initiatives. This role involves logistical support, event preparation, and travel coordination to ensure a seamless experience for both internal staff and external attendees. The ideal candidate thrives in a fast-paced environment, has exceptional attention to detail, and is flexible to travel and work weekends as needed.
Responsibilities
Oversee logistics for training events, conferences, and company-sponsored events, ensuring smooth execution
Coordinate with trainers, speakers, vendors, and internal staff to manage event details
Develop and maintain event timelines, ensuring milestones and deadlines are met
Assist with site selection, venue setup, and equipment logistics
Prepare and organize training materials, handouts, and presentation aids
Coordinate shipments of event-related supplies to training locations
Serve as an onsite point of contact for event logistics, including participant check-in, troubleshooting, and managing last-minute changes
Provide technical support for training equipment, such as projectors, microphones, and presentation tools
Assist with post-event breakdown, evaluations, and reporting
Maintain accurate records of training attendance, evaluations, and feedback
Create and update event documentation, including schedules and participant lists
Coordinate travel arrangements, accommodations, and per diem allocations for trainers and staff
Support general operational functions as needed, including purchasing, inventory management, and vendor coordination
Work closely with the Director of Operations and other departments to align event initiatives with company goals
Partner with marketing to promote training opportunities and ensure timely communication with attendees
Serve as a liaison between departments to facilitate smooth execution of operational tasks
Identify and implement improvements to training processes and event logistics
Gather and analyze feedback to refine future events and operational strategies
Stay updated on industry trends and best practices in event coordination and operational support
Adhere to all OSHA safety standards to ensure a safe working environment
Safeguard patient confidentiality in compliance with HIPAA guidelines, and report any potential violations immediately
Qualifications
The ideal candidate will bring prior experience in event planning or training coordination, strong attention to detail, and a practical, collaborative approach to operational support. This role thrives in a fast-paced environment and requires exceptional problem-solving abilities. The successful candidate will gain broad exposure to core operational systems and event execution, with the opportunity to grow alongside the company based on performance, business needs, and organizational growth.
Preferred Skills & Experience
High school diploma or equivalent required; Bachelor's degree preferred
2–3 years of experience in event planning, training coordination, or administrative roles
Experience working in healthcare, pharmacy, or regulated industries is a plus
Strong organizational and detail-oriented skills to manage multiple projects and deadlines
Exceptional problem-solving skills and ability to work under pressure
Excellent communication skills with a customer-service mindset
Ability to work both independently and collaboratively across departments
Proficiency in Microsoft Office including Word, PowerPoint, and Excel
Flexibility to travel frequently and work weekends as needed for events
Ability to meet physical requirements, including frequent standing, walking, sitting, prolonged standing, and occasional lifting of up to 50 pounds
Must comply with all legal and regulatory requirements, including passing background checks and drug screenings
Commitment to continuing education to stay updated on best practices and innovations
Comprehensive Benefits Package We are committed to supporting our team's health, financial future, and work-life balance. Our benefits include:
Healthcare Coverage: Comprehensive health, dental, and vision insurance plans with company-subsidized premiums.
Peace of Mind: 100% company-paid Short-Term Disability (STD), Long-Term Disability (LTD), and Life Insurance.
Retirement Savings: A 401(k) plan featuring a 4% company match to help you build for the future.
Work-Life Balance: Generous Paid Time Off (PTO) so you can relax, recharge, and take care of what matters most.
Our Mission To empower individuals and providers with personalized, root-cause-focused care that restores health, balance, and freedom.
Our Vision To lead a transformative shift in modern medicine…where deeper insights, proactive care, and personal choice define the future of wellness.
Our Values
Care: We provide a welcoming, nurturing environment for our staff and our clients.
Growth: We are dedicated to fostering beneficial change for ourselves and those we serve.
Respect: We are unwavering in our commitment to speak with honor and listen without judgement.
Partnership: Working collaboratively to build trust, value diverse perspectives, and achieve shared goals.
Integrity: Acts with honesty, accountability, and alignment to company values
The Fine Print:
EVEXIAS Equal Employment Opportunity (EEO) Statement
EVEXIAS is an equal opportunity employer committed to fostering an inclusive and diverse workplace. We comply with all applicable federal, state, and local fair employment laws, ensuring equal employment opportunities for all employees and applicants.​Employment decisions at EVEXIAS are based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, age, national origin, disability, genetic information, marital or familial status, military or veteran status, citizenship status, creed, domestic violence victim status, caregiver status, or any other characteristic protected under applicable laws.
This policy applies to all aspects of employment, including recruitment, hiring, training, compensation, benefits, promotions, transfers, terminations, and other terms and conditions of employment.
EVEXIAS is dedicated to maintaining a workplace free from discrimination, harassment, and retaliation, ensuring a respectful and inclusive environment where all employees can thrive.
If you require a reasonable accommodation during the application process or in your role due to a disability or any other protected status, please contact hr@evexias.com for assistance.
Texting Privacy Policy and Information:
Message type: Informational; you will receive text messages regarding your application and potentially regarding interview scheduling. No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. Message frequency will vary depending on the application process. Msg & data rates may apply. OPT out at any time by texting "Stop".