Job Title: Operations Coordinator
Reports To: Director of Operations
FLSA Status: Exempt
Travel: Frequent travel required for training events and conferences.
Performance Review Frequency: 90 days and annually thereafter

Choice isn’t optional. It’s everything.

In life. In health. In how we fight for our future. But somewhere along the way, medicine forgot that. Today’s system runs on one-size-fits-all answers and a cold “just take this” mentality. It’s efficient. It’s easy. It’s wrong.

EVEXIAS exists to blow that model wide open.

We’re pioneering a new way of doing things, and it starts by handing the decision back to the people who matter... you and your provider. TOGETHER, you choose treatments tailored to your whole self: mind, body, and spirit—including advanced, personalized hormone therapies designed to restore balance and vitality.

We go beyond surface symptoms to uncover the root cause, using today’s breakthroughs to ignite a transition of modern medicine…where insight runs deeper, care is pro-active, and connection is everything. We dig deeper. Treat smarter. And restore something even more powerful than health—your Freedom. This isn’t just healthcare. It’s your comeback story, and that story starts with a choice.

Get Well. Live Well.
 

Job Summar

The Operations Coordinator is a key member of the EVEXIAS team, responsible for supporting the planning, coordination, and execution of training events, conferences, and operational initiatives. This role involves logistical support, event preparation, and travel coordination to ensure a seamless experience for both internal staff and external attendees. The ideal candidate thrives in a fast-paced environment, has exceptional attention to detail, and is flexible to travel and work weekends as needed.

Key Responsibilities

Event Planning and Coordination

• Oversee logistics for training events, conferences, and company-sponsored events, ensuring smooth execution.
• Coordinate with trainers, speakers, vendors, and internal staff to manage event details.
• Develop and maintain event timelines, ensuring milestones and deadlines are met.
• Assist with site selection, venue setup, and equipment logistics.

Training & Conference Support

• Prepare and organize training materials, handouts, and presentation aids.
• Coordinate shipments of event-related supplies to training locations.
• Serve as an onsite point of contact for event logistics, including participant check-in, troubleshooting, and managing last-minute changes.
• Provide technical support for training equipment, such as projectors, microphones, and presentation tools.
• Assist with post-event breakdown, evaluations, and reporting.

Administrative & Operational Support

• Maintain accurate records of training attendance, evaluations, and feedback.
• Create and update event documentation, including schedules and participant lists.
• Coordinate travel arrangements, accommodations, and per diem allocations for trainers and staff.
• Support general operational functions as needed, including purchasing, inventory management, and vendor coordination.

Collaboration & Communication

• Work closely with the Director of Operations and other departments to align event initiatives with company goals.
• Partner with marketing to promote training opportunities and ensure timely communication with attendees.
• Serve as a liaison between departments to facilitate smooth execution of operational tasks.

Continuous Improvement

• Identify and implement improvements to training processes and event logistics.
• Gather and analyze feedback to refine future events and operational strategies.
• Stay updated on industry trends and best practices in event coordination and operational support.

Qualifications

• Must comply with all legal and regulatory requirements, including passing background checks and drug screenings.
• Strong organizational and detail-oriented skills to manage multiple projects and deadlines.
• Exceptional problem-solving skills and ability to work under pressure.
• Excellent communication skills with a customer-service mindset.
• Ability to work both independently and collaboratively across departments
• Proficiency in Microsoft Office including Word, PowerPoint, and Excel.
• Flexibility to travel frequently and work weekends as needed for events.
• Experience in event coordination, training support, or administrative roles is preferred.

Physical Requirements

• Frequent standing, walking, and sitting; prolonged standing may be required.
• Occasional lifting of up to 50 pounds.
• Reasonable accommodation is available for individuals with disabilities

Educational & Experience Requirements

• High school diploma or equivalent required; Bachelor's degree preferred.
• 2–3 years of experience in event planning, training coordination, or administrative roles.
• Experience working in healthcare, pharmacy, or regulated industries is a plus.

Safety and Compliance

• Employees must adhere to all OSHA safety standards to ensure a safe working environment.
• Safeguard patient confidentiality in compliance with HIPAA guidelines, ensuring that all patient data is handled securely and appropriately.
• Complete mandatory HIPAA training, if applicable, and stay updated on privacy and security policies.
• Report any potential HIPAA violations or data breaches immediately to the designated compliance officer.
• Maintain a commitment to continuing education to stay updated on best practices and innovations in the field.

Disclaimer

This job description is not intended to be all-inclusive. Employees may perform other related duties as assigned to meet the ongoing needs of the organization. The organization reserves the right to revise or change job responsibilities as the need arises.

Legal Statement

EVEXIAS is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability, genetic information, sexual orientation, gender identity, veteran status, or any other characteristic protected by federal, state, or local laws.

The Fine Print:

EVEXIAS Equal Employment Opportunity (EEO) Statement

EVEXIAS is an equal opportunity employer committed to fostering an inclusive and diverse workplace. We comply with all applicable federal, state, and local fair employment laws, ensuring equal employment opportunities for all employees and applicants.​Employment decisions at EVEXIAS are based on qualifications, merit, and business needs. We do not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, age, national origin, disability, genetic information, marital or familial status, military or veteran status, citizenship status, creed, domestic violence victim status, caregiver status, or any other characteristic protected under applicable laws.

This policy applies to all aspects of employment, including recruitment, hiring, training, compensation, benefits, promotions, transfers, terminations, and other terms and conditions of employment.

EVEXIAS is dedicated to maintaining a workplace free from discrimination, harassment, and retaliation, ensuring a respectful and inclusive environment where all employees can thrive.

If you require a reasonable accommodation during the application process or in your role due to a disability or any other protected status, please contact hr@evexias.com for assistance.

Texting Privacy Policy and Information:

Message type: Informational; you will receive text messages regarding your application and potentially regarding interview scheduling. No mobile information will be shared with third parties/affiliates for marketing/promotional purposes. Message frequency will vary depending on the application process. Msg & data rates may apply. OPT out at any time by texting "Stop".